Village of Bull Valley
Board of Trustees
February 27, 2017
Stickney House - 1904 Cherry Valley Rd., Bull Valley, IL. 60098

          President Berendt called the meeting to order at 6:00 p.m. On roll call those Trustees present were Bailey, Bruhn, Ellinghausen, Helms, Kleinschmidt, and O'Brien. Village Administrator Vance was also present.

Public Comment
          Marcia and Eric Livingston were present to discuss the condition of Crystal Springs Road. Mr. Livingston stated he had a short term and long term request for the Board. He would like the Board to reconsider the offer from Nunda Township to overlay Crystal Springs Road for $40,000 and for the long term to turn Crystal Springs Road over to Nunda Township. The Trustees stated they were not in favor of doing the $40,000 repair on the road when in a few more months the road will be redone with the STP project. Trustee Bailey noted that if everyone who lived on or next to Crystal Springs Road would join the Village it would help with the cost of maintaining the road. Mr. Livingston and President Berendt will meet to discuss further the information Mr. Livingston has gathered.

Approval of Previous Minutes
          Trustee Helms, seconded by Trustee Bruhn, moved to approve the minutes of the January 23, 2017 meeting as presented. The motion passed with Trustee Kleinschmidt abstaining.

          Trustee Bailey, seconded by Trustee Helms, moved to approve the minutes of the special meeting on February 15, 2017 as amended to state no action was taken on what was discussed in the executive session. The motion passed with Trustee Kleinschmidt abstaining.

Consent Agenda
          The Trustees discussed a few items in the Village Administrator's report asking for clarification of the training for police officers. Trustee Helms, seconded by Trustee Kleinschmidt moved to approve the consent agenda consisting of the following:
                    Village Administrator and Code Enforcement Report
                    Village Clerk Report
                    Administrative Assistant Report
The motion passed unanimously.

Bull Valley/Woodstock Boundary Agreement
          President Berendt met with the Woodstock Mayor to discuss renewing the boundary agreement with Woodstock. The current agreement expires this summer. Woodstock has requested some changes in the boundary agreement and the Trustees felt the village needs to negotiate with Woodstock on some of the changes they have requested. Mrs. Berendt is waiting to receive documentation from Woodstock reflecting the changes they are requesting.

Ordinance Establishing Standards for Construction of Facilities in Village ROW's
          This ordinance will be addressed at the next meeting.

Ordinance Approving Agreement with Midwest Fiber Networks
          President Berendt is still waiting to hear back from them on the latest draft of the agreement.

Ordinance Updating Code of Ethics in Municipal Code
          Trustee Bailey, seconded by Trustee Kleinschmidt, moved to approve Ordinance # 2016-17-12, “An Ordinance Amending Section 3.14, Code of Ethics, of the Bull Valley Municipal Code.” On roll call those Trustees voting aye were Bailey, Bruhn, Ellinghausen, Helms, Kleinschmidt and O'Brien. There were no nay votes and the motion passed.

Board of Trustees Meeting
February 27, 2017
Page 2

Ordinance Restructuring Job Responsibilities for Village Administrator
          President Berendt stated that Mr. Vance's job will now be split between Village Administrator and Police Administrator. He will be working 2 days as Police Administrator on the road patrolling and 3 days as Village Administrator in the office. President Berendt also stated that because he would be on call he will be given the use of one of the older squad cars as a take home vehicle under the vehicle policy of the village. Mr. Vance offered to pay for the gas needed for the car. Trustee Bruhn, seconded by Trustee O'Brien moved to approve this re-organization, as stated this evening, for a 3-month trial period, to be reviewed at the end of the 3 months to see if it is working as anticipated. On roll call vote those Trustees voting aye were Bailey, Bruhn, Ellinghausen, Helms, Kleinschmidt and O'Brien. There were no nay votes and the motion passed.

Discussion on Combining ZBA and Plan Commission Bodies and Related Zoning Changes
          To combine the two boards the village must hold a public hearing. The Trustees set April 3, 2017 at 6:00 p.m. for the hearing which will have to be noticed and published.

Approval of 2017 Contract for Hay Harvest and Leasing of the Stickney House Barn
          Trustee Helms requested the additional language to the contract to state that the barn at 1904 Cherry Valley Road may be used for the "storage of hay and sale of hay." Trustee Helms, seconded by Trustee Ellinghausen, moved to approve the Agreement for Services with Mike Laufer as amended. On roll call vote those Trustees voting aye were Bailey, Bruhn, Ellinghausen, Helms, Kleinschmidt and O'Brien. There were no nay votes and the motion passed.

Discussion of Garden Club Request
          The Village received a request from the Garden Club concerning the club participating in a standard flower show this summer on Wednesday June 28th from noon to 7 p.m. at Loyola University Retreat and Ecology Campus. Guidelines of the Illinois Garden Clubs require that a show must have a main theme, and the design and horticultural sections of the show must relate to the theme. In doing some research they noted this will be the 40th year since the Village was incorporated. They would like to use the theme "Happy 40th Birthday Bull Valley." Trustee Helms, seconded by Trustee Ellinghausen, moved to approve the request from the Garden Club. The motion passed unanimously.

Finance
Accounts Payable
          Trustee Kleinschmidt, seconded by Trustee Bailey, moved to approve the accounts payable as of February 27, 2017 in the amount of $32, 118.17. Those Trustees voting aye were Bailey, Bruhn, Ellinghausen, Helms, Kleinschmidt, and O'Brien. There were no nay votes and the motion passed. motion duly made and seconded the meeting was adjourned.

Preliminary Budget
          The Trustees reviewed the 1st draft of the budget for next year. Trustee Kleinschmidt asked for feedback from the Trustees on the preliminary budget.

Public Safety
          Trustee Bruhn stated the department will be doing interviews for new part-time officers in the next few weeks.

Board of Trustees Meeting
February 27, 2017
Page 3

Plan Commission
          Trustee Bailey stated the plan commission has reviewed the gas station ordinance and started to review the outdoor lighting ordinance.

Zoning Board of Appeals
          There was no meeting this month.

Update on Cell Phone Tower at 1015 N. Ridge Rd.
          President Berendt discussed the outcome of her meeting with the owners of the property where the proposed tower will be built. The original location of the tower was opposed by the adjoining neighbors. The property owner has agreed to move the tower to a more favorable location pending the outcome of testing needed to done for the new site. When the information is received, a public hearing will be set on the proposed tower location and the neighbors will be notified and given a chance to comment. President Berendt told the Board there is another proposed tower on Country Club Road near Fleming Rd. As of now there is no further information available for this proposed tower.

Executive Session
          The executive session listed on the agenda was not needed at this time.

Trustee Comments/Future Topics/Announcements
          President Berendt reported the next hearing date on the lawsuits will be March 7th.

Adjourn
          On a motion duly made the meeting was adjourned at 8:25 pm.

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